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Roles, Duties, and Responsibilities

   
Responsibilities of the Board of Directors

The Company’s Board of Directors is composed of well qualified persons who have expertise, skill, and experience in main business operation including finance, accounting, management, and other professional areas which provides the Company with great benefits. There is no limitation to genders as clearly stated in the good corporate governance policies.

Currently, the Company’s Board of Directors comprised of nine Directors, of which included three Independent Directors, two Non-executive Directors and four Executive Directors. All Directors brought in a wide array of knowledge and capability which useful to the Company’s businesses allowing the Board to perform its roles effectively. The composition of the Company’s Board of Directors is set in policies stipulating the diversity of experiences and the tenure of the directorship which is disclosed in the Annual Report and the Company’s website (www.thanachart.co.th).

The Company’s Board of Directors structure is complied with the Notification of the Capital Market Supervisory Board No. Thor Chor 28/2008, Re: Application for and Approval of Offer for Sale of Newly Issued Shares, dated 15 December 2008 and the BOT’s Notification No. Sor Nor Sor 13/2009, Re: Governance of Financial Institutions, dated 9 July 2009.

  • Tenure of Directorship

    The tenure of directorship of the Board of Directors has been stated clearly by The Company’s Articles of Association and the Good Corporate Governance Policy. At each Annual General Meeting of Shareholders, one-third, or nearest number but do not exceed one third, of the members of the Board of Directors must retire.

    The aforementioned retirement of Directors in year 1 and year 2 is decided by a draw. In the subsequent years, the Director who holds the longest time in office will be retired. Should there be the case when the number of Directors who holds the longest time in office is greater than the number of Directors that have to be retired, the draw will be applied. In the retirement of such case, a Director can be reappoint for the directorship position.

  • Independent Directors

    The Company specifies definitions and qualifications of the Independent Director in accordance with the Capital Market Supervisory Board’s guidelines as follows:

    • Holding shares not more than 0.5 percent of total number of shares with voting rights of the Company, subsidiary company, associated company, major shareholder or controlling person, including shares held by persons related to such Independent Director. (The Company specifies a more stringent qualification than that of the Capital Market Supervisory Board, which specifies at not more than one percent).
    • Is not now and never has been an executive Director, employee, staff, advisor who receives salary, or a controlling person of the Company, subsidiary company, associated company, major shareholder or controlling person, unless the foregoing status has ended not less than two years prior to the appointment date. This restriction does not include cases in which the Independent Director used to be a government official or advisor of a government unit which is a major shareholder or controlling person of the Company.
    • Not being a person related by blood or registration under laws such as father, mother, spouse, sibling and child, including spouse of children, executives, major shareholders, controlling persons, or persons to be nominated as executive or controlling person of the Company or its subsidiary company.
    • Does not have and never had a business relationship with the Company, subsidiary company, associated company or major shareholder or controlling person that may have a conflict of interest that obstructs the independent opinion. As well, any Independent Director is not now and never have been a significant shareholder, controlling person of any person having a business relationship with the Company, subsidiary company, associated company, major shareholder or controlling person, unless the foregoing relationship has ended not less than two years prior to the appointment date.
    • Is not now and never has been an auditor of the Company, subsidiary company, associated company, major shareholder or controlling person. Not being a significant shareholder, controlling person or partner of an audit firm which employs auditors of the Company, subsidiary company, associated company, major shareholder or controlling person, unless the foregoing relationship has ended not less than two years prior to the appointment date.
    • Is not now and never has been a professional service provider, including a legal advisor or a financial advisor who receives service fees of more than two million baht per year from the Company, subsidiary company, associated company, major shareholder or controlling person. Not being a significant shareholder, controlling person or partner of the professional service provider, unless the foregoing relationship has ended not less than two years prior to the appointment date.
    • Not being a Director appointed as a representative of any Director of the Company, any major shareholder or a shareholder related to the major shareholders.
    • Not operating any business that is of the same status and in competition with the Company or subsidiary company. Nor being a significant partner of a partnership or an Executive Director, employee, staff or advisor who receives a salary or holds more than one percent of total number of shares with voting rights of any other company which operates business in the same status and in competition with the Company or subsidiary company.
    • Not having any business nor being an Executive Director nor having related benefit that may obstruct the independent opinion. As well, an Independent Director must not have any prohibited characteristic that undermines independence in carrying out the duties in the Company’s operations.

    Every Independent Director is independent to express opinions without interest in benefit in terms of assets or working position; from the pressure of any person or any group of people as well as from any circumstances that could affect their opinion expression.

    The Company's Board of Directors arranges a meeting particularly for only Independent Directors once a year as an opportunity for them to express and discuss freely any issues in regards meeting issues, without presence or participation of Executive Directors. The meeting minutes of Independent Directors is presented to the Company’s Board of Directors to consider and act upon as deem appropriate. In 2014, there has been one Independent Directors meeting.

  • Directors Involve in Management or Executive Directors
    • Directors involve in management of the Company in accordance with the Notification of the Capital Market Supervisory Board No. Thor Chor 28/2008, Re: Application for and Approval of Offer for Sale of Newly Issued Shares, dated 15 December 2008 means any Director who holds an executive position, or any Director who is in charge of any actions deemed to be taken by executive, and including any authorized Director with full signatory authority except the case where it can be demonstrated that such authorized Director signs on transactions which have been approved by the Board of Directors and jointly with other Directors.
    • Executive Directors means
      1. Director with a responsibility in the position of manager, deputy manager, assistant manager or equivalence.
      2. Director with a responsibility in the operation or involve in business management as executive, including a person in the Executive Committee.
      3. Director with full signatory authority, except for the case when can be demonstrated that it is the authorized signatories according to the list that the Board of Directors has already approved and it is the joint authorized signatories with other directors.
  • Roles, Duties, and Responsibilities of the Company’s Board of Directors

    As representatives of the shareholders, the Board of Directors is authorized and responsible for overseeing the conduct of the Company’s business with integrity in line with corporate regulations and avoiding problems that may give rise to conflicts of interest. The objective is to protect the overall interests of the organization, which are not limited to any specific individual shareholder or group of shareholders. In general, the Board of Directors is authorized and responsible for guiding and directing the Company by establishing policies as well as putting in place appropriate management processes and controlling systems which are aimed at ensuring that the conduct of business affairs follows the established policies. The related details are as follows:

    • The Board of Directors vigorously and impartially carries out their duties and responsibilities towards the organization, shareholders, executives, staff members, and employees of the Company.
    • The Board of Directors establishes key policies, strategic plans, financial goals, and budgets, which can be reviewed when deemed appropriate for sustainable business operation.
    • The Board of Directors set clear policies and responsibilities in the directorship of the Chief Executive Officer and high-rank executives in other companies. For example, the director position and the number of company for directorship have to be approved by the Board of Directors first.
    • The Board of Directors has to supervise the subsidiary companies to protect the investment of the Company. The Board of Directors is responsible in assessing the suitability of the personnel assigned as director in subsidiary companies in order to ensure compliance to the Company’s policies, law and regulations related to securities and SET, announcement made by the SET and other related regulations.
    • The Board of Directors oversees, directs, and guides the conduct of the Company’s business with integrity and prudence so that the interests of the Company are protected. The Board of Directors is also required to ensure that the conduct of the business is in line with the established objectives, targets, rules and resolutions adopted at the meeting of shareholders, as well as being consistent with good corporate governance principles.
    • The Board of Directors ensures that the Company puts in place audit processes, internal control systems, risk management, and corporate governance which are appropriate and adequate in view of the current business situations.
    • The Board of Directors arranges control system on financial report and compliance to the rules, regulations and policies. The Board of Directors also arranges for an independent work unit responsible for monitoring such control system and disclosed it in the annual report.
    • The Board of Directors and the Audit Committee conclude their opinions on the adequacy of internal control system and risk management in the annual report.
    • The Board of Directors treats all groups of stakeholders fairly and is responsible for financial reports and disclosure of information in an accurate, transparent, and timely manner.
    • The Board of Directors is responsible for preparing a “Report on the Board of Director’s Responsibilities towards the Annual Financial Statements” which is published next to the Auditor’s Report. The Board of Directors’ Report covers all key businesses of the Group in line with Good Practices of Directors of Listed Companies. The objective is to ensure that the Company’s financial statements are accurate, complete, and reliable. In this connection, the Company always complies with national accounting standards by adopting best practice accounting policies and practices.
    • The Board of Directors establishes various committees as deemed appropriate.
    • The Board of Directors defines the scope of responsibilities and authority of the Chief Executive Officer.
    • The Board of Directors appraises the performance of and decides on the remuneration and employment conditions of the President and the Chief Executive Officer, as proposed by the Nomination and Remuneration Committees.
    • The Board of Directors assesses the performance of the whole Board.
    • The Board of Directors continuously seeks to broaden their knowledge and expertise.
  • Segregation of Duties

    The Chairman of the Board of Directors shall not be the same person as the Chief Executive Officer so as to segregate the duties of developing policies from day-to-day business management.

  • Assumption of Directorship in Other Companies by Directors and Senior Executives

    In compliance with the BOT’s Notification No. Sor Nor Sor 13/2009, Re: Governance of Financial Institutions on 9 July 2009, Directors and Senior Executives of the Company can assume the position of Chairman, Executive Director or Director with full signatory authorities in no more than three business groups. According to the good corporate governance policies, the Company prohibited the Directors to hold the director positions in more than five listed companies. The policies and procedures in the directorship of the Chief Executive Office and high-rank executives in other companies are clearly stated. Type of the director position and the number company which the Directors hold their positions are required consent by the Company’s Board of Directors.

Roles, Duties, and Responsibilities of the Audit Committee
  • Financial report
    • To review and disclose the Company’s financial statements, as well as assess the appropriate use of key accounting policies.
    • To review the consistency of financial statements key issues, complication or any abnormality and use good judgment in assessing them.
  • Internal control and risk management
    • To review internal control systems, ensuring that the Company has internal control system and internal control of information technology systems, as well as sufficient anti-corruption measures. Also, the Committee review the communication of essence of the Company’s internal control and risk management.s
    • To review the correction and application by the management of the recommendations made by internal auditors and external auditors.
    • To review the adequacy in internal control policy and functions related to risk management of the Company.
  • Internal audit
    • To review and approve of Internal Audit Charter, annual plan, and appropriate use of personnel and other resource.
    • To review audit results and recommendations made by the internal auditors and follow up on the correcting measures to such recommendations.
    • To ensure that the internal audit complies with all internal audit standards.
    • To assess the independence of internal audit unit.
  • Supervision of subsidiary companies and subsidiaries of subsidiary companies
    • To supervise work operation of the subsidiary companies and their subsidiaries to adhere to the policies of Thanachart Group. The audit committees of subsidiary companies and their subsidiaries assigned TBANK internal audit to evaluate and summarize the business operation overview of the subsidiary companies and their subsidiaries. The Audit Committee, representing the parent company, was aware in detailed report of the key issues, such as violation to law, fidelity, corruption and issues which impact the financial position and reputation of the Company.
  • Compliance to regulation
    • To review business operation of the Company to adhere to laws, regulations, ethics, key policies and procedures of the Company.
    • To evaluate changing laws and related regulations which impact the Company’s business operations.
    • To investigate findings of the Compliance Unit and supervising government agencies and follow up on the improvement as recommended.
  • External auditors
    • To assess the qualification, independence, performance and the auditor fee, as well as nominate the external auditors for an appointment and propose auditor fees to the Company’s Board of Directors.
    • To arrange a meeting between external auditors and the management at least once a year.
  • Related party transactions and conflicts of interest
    • To evaluate related party transactions and conflicts of interest in accordance with laws and regulations to ensure all business operation is in congruent and for the maximum benefit of the Company.
  • Report of the Audit Committee

    The Audit Committee prepares the report of the Audit Committee which is disclosed in the Company’s Annual Report signed by the Chairperson of the Audit Committee. Key contents include the following:

    • Opinions on the process of preparation and disclosure of the Company’s financial statement on its accuracy and credibility.
    • Opinion on the sufficiency in the Company’s internal control.
    • Rationales supporting that the Company’s external auditors shall continue their responsibility for another tenure.
    • Opinion on the compliance to procedures and government regulations.
    • Opinion on the related party transactions or conflicts of interest.
    • Opinion on cooperation from executives and staff of the Company, as well as any obstacles in work process.
    • Report on any other matters deem appropriate to the shareholders and general investors within the scope of duties and responsibilities as assigned by the Company’s Board of Directors.
  • Other responsibilities
    • The Audit Committee is responsible for reporting to the Company’s Board of Directors in order to make improvement as deemed appropriate. The Audit Committee is also responsible to report the findings or suspicions of any transactions that can impact the financial position and business operation of the company, which include the following:

      1. Conflicts of interest
      2. Fraud, corruption or abnormality in the internal control system
      3. Violation to financial institution laws, regulations, and any other relating laws which if the Company’s Board of Directors or the executives failed to implement correction measures on a timely manner, the Audit Committee shall report in the Annual Report and to the BOT
    • Evaluating the suitability of the Charter of the Audit Committee at least once a year and present to the Company’s Board of Directors if there is a proposed change for an approval .
    • Evaluating the performance of individual member of the Audit Committee and the Audit Committee as a whole and present the results to the Board of Directors annually.
    • Carrying out any other responsibilities proposed by the Audit Committee and approved by the Company’s Board of Directors.
Roles, Duties, and Responsibilities of the Risk Management Committee
  • To propose risk management policies of the Company and Thanachart Group. To assess and approve of the standards in regards to monitoring and auditing to ensure that the risk policies are strictly adhered to.
  • To set risk management strategies in line with the Company’s risk policies which can be evaluated. To monitor that the risks of the Company are under an acceptable level.
  • To assess the adequacy of the risk management policy, by considering effectiveness of the set systems and policies.
  • To set the Company’s risk management measures to protect the Company from any liability or damage that may happen.
  • To assess internal and external factors that could significantly impact the financial position and to incorporate them into the Company’s risk policies.
  • To control, monitor, check, and enforce the companies in Thanachart Group to comply with the set risk policies and the regulations stipulated by the BOT.
  • To consistently report the performance results and suggest areas of improvement to the Company’s Board of Directors in accordance to the set policies and strategies.
Roles, Duties, and Responsibilities in Policy Making and Guideline in Nominating Director and Authorized Person
  • To review the suitability of overall structure and constituent of the Company in order to enhance strong and balance foundation for the Company. The Committee shall seek and select candidates with knowledge and capability that match with the Company’s businesses in order to further propose to the Company’s Board of Directors or the Shareholders Meeting as required by each circumstance.
  • Seek and select candidates from the following:

    • Select candidates from the Company’s personnel by sorting persons with knowledge, competence, and skills suitable for the position by ways of the following:

      1. Promoting personnel who has knowledge, competence, and direct experiences suitable for that certain position.
      2. Transferring a person in Thanachart Financial Conglomerate who has high potential, can learn new things, and adjust quickly to create a versatile personnel with quality job performance from companies within the Group.
    • Select candidates from outside the Company, focusing on persons from financial institutions or financial field with experience appropriate for the position.

  • Consider the following qualifications in selecting suitable candidates:
    • Select and nominate persons with appropriate qualifications who are strictly not against the laws or official regulations.
    • Select and nominate persons who have appropriate knowledge, competency, and experience in accordance with the Company’s target and vision for those positions.
    • Select and nominate persons who do not have a conflict of interest with the Company.
    • Select and nominate persons with integrity, good morality, and honesty.
    • Select and nominate persons who can dedicate time and effort for such roles and responsibilities.
  • Approach qualified persons as mentioned to ensure interest and disposition in assuming directorship if one were to be appointed by the shareholders.
  • Consider independency of each Independent Director to assess the qualification of an Independent Director. Also, consider whether nominating a new Independent Director is required in the case of insufficiency in Independent Director in accordance with the policies set by the Company’s Board of Directors.
  • Incorporate an annual performance evaluation of Directors and authorized persons.

In 2014, the Nomination and Remuneration Committee proposed the Board of Directors to review and identify board skill matrix in order to analyze and ensure knowledge and competence required in managing businesses in good corporate governance principles.

In compliance with good corporate governance, at the Annual General Shareholders Meeting, the Nomination and Remuneration Committee may have shareholders nominate a list of persons for assessment to be appointed as Directors, in compliance with the Nomination and Remuneration Committee’s criteria.

Roles, Duties, and Responsibilities in Policy Making and Guideline in Setting Remuneration for Directors and Authorized Persons
  • To establish an appropriate structure of remuneration packages, taking into account their duties and responsibilities of Directors and authorized person in order to retain and incentivize appropriately while fairly reflect the performance results.
  • The remuneration package must go through a process and procedure that is transparent, in compliance with corporate governance, and open to examination.
  • Determine regulations for the remuneration by considering the following:

    • Comparing with companies in peer or similar industry.
    • Suitable with the Company performance, appointed duties and responsibilities, and in an appropriate level to retain and incentivize as well as annual performance evaluation.
    • Being at a level that is fair to shareholders.
    • Being under framework, criteria, and regulation of the authority concerned. Being transparent, in compliance with good corporate governance and fair with all related parties.
  • In the evaluation of Directors and authorized persons, responsibilities and associated risks must be considered. Importance must also be given to added value of shareholders in the long term.
Roles, Duties, and Responsibilities of the Executive Committee
  • The Executive Committee is responsible for implementing the policies, targets, budgets, and plans which are established by the Board of Directors, subject to the laws, regulations, and notifications of the regulators concerned.
  • The Executive Committee is responsible for managing risks.
  • The Executive Committee is responsible for managing liquidity and interest rates.
  • The Executive Committee is responsible for managing investment in various financial instruments within the risk limits.
  • The Executive Committee is responsible for considering the business continuity management policies in order to further present to the Company’s Board of Directors for approval.
  • The Executive Committee is responsible in managing transactions of the Company, such as deposits, loans, investments, foreclosed assets and etc.
  • The Executive Committee is responsible for managing internal organization such as management of organization structure, human resource management, and administrative management.
  • The Executive Committee may assign its duties or sub-delegate any of the powers and authority of the Committee in management to other parties.
  • The Executive Committee is responsible for screening matters before forwarding them to the Board of Directors for consideration.